Important Dates 2018-2019

Winter Session Residence—Prospective Students

Date Details
May 1 Application deadline for first year housing guarantee and priority applicants.
May 15 Deadline to update roommate group requests online.
Early May Application open to live in an Integrated Learning Community.
June 1 Academic offer acceptance deadline for first year housing guarantee and priority applicants.
June–August Residence offers are sent by email. Students have a limited time to accept and pay first instalment of residence/meal plan fees.
August 1 Application deadline for early arrivals.
August 14 Last day to order bed and bath linens for timely delivery to residence.
Mid-August Detailed room assignments sent by email. Roommates can contact each other online.
August 25-26 Jump Start participants move in.
September 2 Students move in and UBCO Parent Conference.
September 4 UBCO Create orientation for new students.
September 9 Last day to complete online room inventory.
September 21 Deadline to pay second instalment of residence/meal plan fees.
December 1 If eligible, deadline to apply to stay in residence during the Winter Break.
December 19, 2018 to January 1, 2019 Residences close for Winter Break. Details of the mandatory closure are in your Residence Contract.
January 1 Arrival for students staying in residence for Term Two.
January 4 Deadline to pay third and final instalment of residence/meal plan fees.
April 27 Contract ends. Students move out.
May 4 Deadline to apply for a refund of any outstanding meal plan funds.

Winter Session Residence—Returning Students

Date Details
February 1 Application deadline for the Residence Allocation Process (RAP).
Mid-February A random residence allocation process determines application status. There are two possibilities: receive a residence offer or be added to a waitlist.
Mid-February and Ongoing Residence offers are sent by email. Students have a limited time to accept and pay a deposit.
May 1 Deadline to withdraw and receive a full deposit refund.
May 15 Deadline to update roommate group requests online.
Early May Application open to live in an Integrated Learning Community.
June Residence assignments sent by email. Students have a limited time to accept the assignment and pay the instalment fees.
August 1  Application deadline for early arrivals.
August 14 Last day to order bed and bath linens for timely delivery to residence.
Mid-August Detailed room assignments sent by email. Roommates can contact each other online.
September 2 Students move in
September 21 Deadline to pay second instalment of residence/meal plan fees.
December 1 If eligible, deadline to apply to stay in residence during the Winter Break.
December 19, 2018 to January 1, 2019 Residences close for Winter Break. Details of the mandatory closure are in your Residence Contract.
January 1 Arrival for students staying in residence for Term Two.
January 4 Deadline to pay third and final instalment of residence/meal plan fees.
April 27 Contract ends. Students move out.
May 4 Deadline to apply for a refund of any outstanding meal plan funds.

Summer Residence & Summer Stay Through

Date Details
April 1, 2018 Applications from eligible students received by this date are given priority.
April, 2018 Residence offers are sent by email. First instalment of fees due on acceptance.
April 30 – May 1, 2018 Summer Staythrough move in period.
May 13, 2018 Summer Residence move in.
June 15, 2018 Deadline to pay fees in full.
August 18-19, 2018 Summer Staythrough students move to Winter Session Residence assignment.
August 18, 2018 Last day for Summer Residence students to move out.