How We Assign Rooms

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Over 2,100 students live on campus at UBC Okanagan. We try to place students in rooms based on all the information provided during the application process. This includes whether you’re eligible for a guaranteed room, roommate group requests, residence or room type preferences and lifestyle habits. We can’t guarantee all preferences will be accommodated.

Winter Session Residence

First-year applicants can most often expect to receive an offer to live in one of our single-connected or single units.

Upper-year applicants typically receive an offer to live in either Cascades or Monashee residences.

  1. Most offers go to students who qualify for a guaranteed room in Winter Session Residence. A limited number of spaces are reserved for returning students.
  2. After accepting an offer, we work behind the scenes to assign residence areas and rooms based on room type preferences and roommate group requests. We cannot make guarantees in this process.
  3. Students who do not receive an offer will be placed on a waitlist and may receive an offer any time during the summer or upcoming academic year.

Timeline for Prospective Residents

June—First-round housing offers are sent in June. Offers are time-sensitive and require a deposit to accept.
July—Student Housing continues to send out offers, and begins assigning students to residences and rooms based on their application preferences, including those who applied to live in Living Learning Communities. We do our best to accommodate these preferences—lifestyle habits, roommates, etc.—but can’t make guarantees.
August—Students receive specific room assignment details.

Timeline for Returning Residents

February—Students receive and accept offers to live in residence. Students who don’t receive an offer will be receive a waitlist number.
March/April—Students go online to update preferences (residence area, room type, Living Learning Community) and request roommates. After May 1, Student Housing arranges residence assignments.
June—Students receive residence area assignments.
August—Students receive detailed room assignments.

Gender

Our goal as Student Housing and Community Services is to provide a safe and supportive living and learning environment where residents have access to educational opportunities and related co-curricular programs that promote personal growth and academic success. Above all, we believe that all residents should feel welcome on campus and be able to access the support they need to thrive.

We make room assignments based on the gender a student identifies in their residence application.

By default, room assignments match students with the same gender identity. Students have the opportunity to indicate a preference for an all-gender unit.

Before a residence offer and room assignment is finalized, students who indicated a Trans or Non-Binary gender identity on their residence application are contacted by a Student Housing representative to make sure that the student is comfortable with the planned residence area and room type, that it meets their individual needs and preferences, and to help ensure they have a positive experience living in residence. For Winter Session applicants, we typically reach out in later in the summer.

In our upper-year shared suite-style units, we offer both are single gender and all-gender units. In single gender units —students are placed in a unit with other students who indicated the same gender identity. Students who indicated a preference on their application to be placed in a unit with students of any gender may be placed in all-gender units.

You can find more information on different residences and room types here.

Questions?

If you have any questions or concerns regarding about your application or the assignment process, please contact us.