Work in Student Housing & Community Services

ROLE SUMMARY

The Mindful Move Out Ambassador advances UBC’s sustainability goals by supporting the operation of the Residence donation room during the student move-out period. This position supports the collection of student donations during the student moveout period. Throughout the donation drive, this role is responsible for greeting and directing student to the appropriate donation location. Reporting to the Residence Life Manager, the Ambassador role provides guidance and support to volunteers in sorting, collecting and processing donations. The Mindful Move Out Ambassador is responsible for communicating with the Residence Life Manager as needed, providing status updates and addressing student questions about the Mindful Move Out Campaign.

CAMPAIGN MISSION

The Mindful Move-out campaign is a sustainability driven initiative by Residence Life in partnership with Student Experience Office (SEO) and Global Engagement Office (GEO). The goal of this campaign is to reduce the amount of waste during the annual residence move-out in April by offering on-campus donation rooms where students can donate non-perishable food, furniture, lamps, etc. These items are then donated to Big Brothers, Big Sisters or are stored for incoming residence/exchange students.

WORK PERFORMED — BASIC DUTIES AND RESPONSIBILITIES

• Greet students and answer any questions about the Mindful Move Out campaign and donation room program.
• Support volunteers during the donation drive to ensure consistent and friendly collection of goods.
• Provide guidance to volunteers throughout the donation drive to a positive student experience.
• Work closely with the donation team to coordinate the collection, sorting, and distribution of donations.
• Ensure that all donations are properly labeled, stored, and cleanliness standards are met consistently
• Maintain regular communication with the Residence Life Managers, providing updates on progress, and communicate concerns in a timely manner.
• Ensure volunteers are scheduled for breaks and adhering to their shift schedule.
• Assist with set-up and takedown of the donation rooms, including opening and closing tasks.
• Ensure signage and marketing materials are displayed accurately and removed at the end of each shift.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS

• Be a registered UBC student
• Commitment to sustainability.
• Strong interpersonal skills and a high degree of approachability.
• Demonstrated ability to interact positively with an intersectional community with various needs.
• Ability to work collaboratively.
• Must be organized and punctual.
• Must be able to problem solve
• Have exceptional communication skills.

COMMITMENT TO EQUITY AND INCLUSION
Equity and diversity are essential to academic excellence and healthy residence communities. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit or Indigenous person.

SCHEDULING

Candidates are required to be available for a minimum of four shifts over the appointment period to be considered. Shifts are typically scheduled for four hours.

TERM OF APPOINTMENT

April 17^th 2023- April 29^th 2023. 

REMUNERATION

$16.00/hour inclusive of vacation pay.

• Dates: April 1 – Sept. 8, 2023 (with the potential to extend into late September)
• Hours: 9 am – 4:30 pm | Monday-Friday
• Location: Student Housing and Community Services office (Nechako)
• About: This position will work with the Residence Administration team to support with summer housing administration tasks and work on the preparation for the upcoming housing session starting in September. This position entails a high quantity of phone calls, emails, Excel work and working within our Student Housing platform. This is a fast-paced job that will include training throughout the summer.
• Positions available: 1
• Workday Job Number: JR11388

• Dates: May 8 – Sept. 5, 2023
• Hours: 9 am – 4:30 pm | Thursday-Monday
• Location: Student Housing and Community Services office (Nechako)
• About: The Guest Service Agent, Housing and Hospitality Service (GSA) will have a strong focus on the Student Housing Administration Operations. This position will work closely with Residence Administration team and support with phone calls, emails and project work.
• Positions available: 1
• Workday Job Number: JR11389

• Dates: May 8 – Sept. 5, 2023 (with the potential to extend into late September)
• Hours: Hours will vary, overall average of about 27 hours per week. Mix of days, evenings and overnight shifts 7 days a week.
• Location: Student Housing and Community Services office (Nechako)
• About: Guests Service Agents will work a variety of shift at the Nechako Front Desk. The desk is open 24/7 and staff will rotate through days and evenings with the occasional overnight shift. Average 27 hours per week. This is a customer service position to support both Conference & Accommodations and Student Housing at UBC Okanagan.
• Positions available: 6
• Workday Job Number: JR11390

• Dates: May 1 – Sept. 1, 2023
• Hours: 35 hrs/week
• Location: Student Housing and Community Services office (Nechako)
• About: Warehouse distribution team is responsible for receiving and distributing supplies and laundry between the residence buildings to support the summer hospitality operation.
• Positions available: 2
• Workday Job Number: JR11422

• Dates: Position may start as early as April 15, and run until Sept. 30 (with some flexibility)
• Hours: 35 hrs/week
• Location: Student Housing and Community Services office (Nechako)
• About: Successful applicants will join the maintenance team and support all associated activities to review and repair the residence buildings over the summer. Individuals will learn how to perform general maintenance and repair of plumbing fixtures, doors, windows, hardware, light fixtures, walls and floors.
• Positions available: 4
• Workday Job Number: JR11391