COVID-19 Residence Rules

Last updated: Oct. 19, 2021.

Along with UBC, Student Housing has implemented plans to provide the best possible accommodation for our residents given COVID-19 challenges and the re-start advice and recommendations provided by our Provincial Health Authorities.  Health and safety remain our first priorities, and we continue to work closely with the Ministry of Advanced Education, Skills and Training, and with other post-secondary institutions within BC to ensure our plans are aligned with health and safety guidelines and other emerging and leading practices.

More information on what this PHO means for UBC Okanagan residences.

Please review the following rules to help you understand what is required of you—to help keep our community healthy.

COVID-19 residence rules

The following rules are in effect in the Student Residences managed by UBC Student Housing and Hospitality Services (SHHS) and apply on the residential property as defined in the Residence contract applicable to your residence area. Additional campus-wide rules that govern conduct elsewhere on UBC Premises are found here, and apply to you when not on residential property.

SHHS  will follow all health and safety measures required of it by Federal and Provincial government authorities, including the Provincial Health Authorities, the Provincial Health Officer, and WorkSafe BC (“Public Health Authorities”) and other emerging and leading practices.

Employees of UBC Student Housing and Hospitality Services, guest speakers and other third party service providers are not governed by these COVID-19 residence rules but are governed by a different set of COVID-19 Rules and may differ from those that apply to residents.

These rules are in place to help maintain the health and safety of yourself and others in the residence community. It is important that you comply with these rules and stay informed of any changes in these rules in order to minimize the potential spread of COVID-19. Failure to follow these rules may result in residence standards action up to an including termination of your residence contract and eviction from residence.

Residence services, amenities and rules may change, often on short notice, to respond to developing circumstances.

1. When to Self-Quarantine. As required by the Government of Canada, persons who are entering or re-entering Canada are required to comply with all Canadian entry and quarantine requirements.  For additional information please see  https://travel.gc.ca/travel-covid/travel-restrictions/isolation. If required to self-isolate, a resident moving into or returning to a shared unit (any space that shares a washroom and/or kitchen with another student) must self-isolate in a different, private space before moving into or returning to their shared unit. The resident must make separate accommodation arrangements for this period. Information regarding some options for quarantine (self-isolation) accommodation can be found here.

2. Understanding Symptoms. Each resident must assess themselves daily for COVID-19 symptoms. A list of COVID-19 symptoms can be found on the BC COVID-19 self-assessment tool or Support App.

3. Self-Assessing. A resident who is ill or believes they have COVID-19 symptoms or exposure to COVID-19 must complete the BC COVID-19 self-assessment tool or use the BC COVID-19 Support App for their iOS or Android device. Residents must follow any instructions provided by BC self-assessment tool or Support App.

4. Getting Tested. If the BC self-assessment tool, the BC COVID-19 Support App or a health professional recommends that a resident get tested for COVID-19, or self-isolate, they must do so immediately. Testing is available at the locations indicated on the BC COVID-19 Collection Centreswebpage.

5. When to Self-Isolate. A resident recommended by a health professional to self-isolate must do so for as long as recommended by that health professional.Find additional information regarding self-isolation requirements.

6. Self-Isolating on Campus. A resident cannot self-isolate in a shared unit in residence. This includes any space that shares a washroom and/or kitchen with another student If required to self-isolate, a resident in a shared unit must immediately notify a Residence Life Manager, who can be contacted by email, or by  speaking with the Residence Front Desk. The resident must make separate accommodation arrangements for this period. A Residence Life Manager can assist with on-campus self-isolation accommodation and food options, as well as referrals to other resources. More information is available on our  Self-Isolation Page

7. Self-Isolating Rules for Students.

8. Hosting guests.Healthy residents are permitted to host guests in their unit in accordance with the usual requirements outlined in the Residence Contract. As per Appendix II “Guests, Visitors, and Parties” parties must be pre-registered for staff approval via a Function Responsibility Form (FRFs). Residents are responsible for ensuring their guests follow the COVID-19 Residence Rules. If you live in a shared* unit, and choose to host a guest who is not vaccinated your guest should be prepared to wear a face covering in the common areas of your shared unit.

9. Following Signage. Residents and guests must follow relevant signage. Examples include but are not limited to occupancy limits, amenity space closures, and requirement to wear face a face covering or other personal protective equipment. For more info visit our COVID-19 FAQ page.

10. Wearing Masks. UBC students, staff, faculty and visitors are required to wear an appropriate face covering when in indoor building common spaces such as lobbies, hallways, stairwells, elevators, washrooms, study spaces, and common areas.  An appropriate face covering means either a i) medical or non-medical mask or ii) a tightly woven fabric that covers the nose and mouth of a person but does not include a small or large clear plastic face shield.

Consistent with current Public Health Orders, residents, their guests and other visitors must wear an appropriate face covering at all times when inside buildings on residence property unless:

  1. they are inside their private residence unit, including shared apartments, townhouses and connected single rooms.
  2. they are elsewhere on residence property and are the sole occupant of an enclosed room;
  3. one of the exceptions in section 11 or 12 (below) applies;

Note that more stringent face covering requirements will apply to unvaccinated residents, please see section 14.

11. Exceptions to the requirements in Section 10:

A person does not have to wear a face covering:

  • if they are younger than 9 years old;
  • if they are unable to put on or remove a face covering without the assistance of another person;
  • the face covering is removed temporarily for the purpose of identifying the person wearing it;
  • the face covering is removed temporarily to communicate with a person with a disability or diverse ability, where visual cues, facial expressions or lip reading or lip movements are important;
  • the resident is consuming a food or beverage;
  • the resident is carrying out personal hygiene.
12. Exceptions from Face Covering due to a Health Condition:

Where a person is unable to wear a face covering due to:

(i)  a psychological, behavioural or health condition; or

(ii)  a physical, cognitive or mental impairment;

Then they must obtain an accommodation from the Disability Resource Centre enabling them not to wear a face covering – Please see https://students.ok.ubc.ca/academic-success/disability-resources

13. Compliance with UBC’s Rapid Testing Program: All residents must comply with UBC’s Rapid Testing Program completing and submitting a UBC Declaration of COVID-19 Vaccination Status.

Please see https://rapidtesting.covid19.ubc.ca/for more information.

14. Compliance with British Columbia’s Post Secondary Housing Vaccine Mandate: The Provincial Health Officer of British Columbia has issued the Post-Secondary Institution Housing Covid-19 Preventive Measures Order which applies to UBC student housing (“the PHO Housing Order”).  The PHO Housing Order requires residents subject to the order (defined below) to be vaccinated) against SARS-CoV-2 and to provide proof of vaccination to UBC by September 23, 2021.

To be considered “vaccinated” residents must have received, at least seven days previously, all recommended doses of a vaccine, or a combination of vaccines, that is approved by the World Health Organization for use against the infectious agent SARS-CoV-2;

All residents are required to comply with the PHO Housing Order except residents who reside in a studio or one-bedroom apartment that does not require participation in a residence meal plan.

15. All residents subject to the PHO Housing Order must complete their UBC Declaration of COVID-19 Vaccination Status and upload proof of vaccination by September 23, 2021.

16. Residents who do not do this will be required to wear a face covering at all times while on residence property except when they are in their bedroom unless one of the exceptions in section 11 or section 12 applies.

17. For more information about completing your UBC Declaration of COVID-19 Vaccination Status please see https://rapidtesting.covid19.ubc.ca/

 

*Shared includes any space that shares a washroom, kitchen and/or residence dining room with another student. Shared does not a studio or a one-bedroom apartment.

 

For more info visit our COVID-19 FAQ page.