Move In Day

Shout out to our Varsity Heat athletes for volunteering to help students move their belongings to their rooms!

Winter Session Move In

Everything you need to know for moving into residence.

Sunday, September 2, 2018
Who: All Students (new and returning)

Sunday, September 2nd Move In Day! – What’s going on?

Time Activity Location


8:30 am – 1:00 pm Move-In All Residences Please arrive at your assigned time.

Arrival time – Last Name starts with:

8:30 am – A-C

9:15 am – D-H

10:00 am – I-M

10:45 am – N-S

11:30 am – T-Z

1:30 pm  Parent Conference  Gym  Register here.
Parents, do not miss this!
1:30 pm Residents Floor Meeting All Residences Mandatory for all residents.
No family or friends please.

Student Housing & Hospitality Services will be open to take housing payments on Sunday, September 2nd from 8:30 am to midnight.

Pre-loaded laundry cards will be available for $20 at the “Laundry Card” booth located outside of the building during the day (cash only please).

Early Arrivals

Only eligible students can arrive early. An application is required.

Early arrival residents please check in and pick up your keys at Student Housing & Hospitality Services.  If you are arriving outside of our office open hours, please contact the Housing Office in advance.

Afternoon Arrivals

If you are arriving between 1:00 pm and midnight on Sunday, September 2nd, you must check in and pick up your keys at the “Student Move In” booth located outside of Student Housing & Hospitality Services.

What to Expect


  • Complete these checklists: Before you leave home and what to pack.
  • Label your belongings with your building and room number.
  • Apply for your UBCCard – communication will be emailed to you in August on how to apply for your UBCCard in time to have your card included in your move in package.

Arrival on campus

  • Plan your route and look for clearly marked campus road signs and volunteers to guide you. UBC’s Okanagan campus map.
    • Arriving by personal vehicle – your first stop will be parking lot H.
    • Bring only 1 vehicle per resident. Additional vehicles will be held in lot H.
    • Arriving by taxi – a taxi/shuttle drop zone will be situated in parking lot H. UBC staff will shuttle students to their building from this point.

IMPORTANT: Due to heavy traffic and small turn around spaces, there may not be room for large trailers or boats and you may be asked to leave them in parking lot H.


  • There will be designated drop zones at the front of each building. You will park in the unloading zone where volunteers will be there to assist you with unloading your vehicle and moving you items up to your new room. A HUGE thank you to our UBC varsity athletes for volunteering today!
  • Once your vehicle is unloaded please move it to a long term parking lot.

IMPORTANT: Always have someone at your vehicle that has the ability to move it once unloaded.


  • Once you arrive at the drop zone, have the resident go inside the building to check-in and pick up the unit keys. Once you have the key please return to the vehicle to continue unloading.
  • Parking permits – if you will have a car on campus apply for parking. Residence parking permits go on sale August 15th.

IMPORTANT: Students will need photo ID to check-in and receive their room keys.


  • It will be a long day. Bring some snacks and drinks or grab something at nearby campus food outlets.
    • There is an ATM located on campus in the University Centre building – 1st floor.
    • On campus food services will accept debit, cash or meal plan (you must have your UBC Card to use your meal plan)
  • Remember this may be a hot day. If you have a family pet and need a place to leave them, check out Bark’n Fly. They are close to campus and have a special Move-In day rate. For further information, please see the FAQ section of the Parent Conference page.


  • Residents – prepare to meet your floor community at your mandatory floor meeting (1:30 pm).
  • Family and friends – attend the Parent Conference (1:30 pm).

Get Social

  • Say goodbye to family and friends and prepare to meet your roommates, community and Residence Advisors

See you soon!